San Diego USATF

MEETING OF THE BOARD OF DIRECTORS

2820 Camino del Rio South 130
May 17, 2006

1. President Graeme Shirley called the meeting to order at 7:00 p.m. In addition to the President the attendees were Lolitia Bache, Jay Beltz, Paul Greer, Thom Hunt, Lillian Mahoney, Roland Morris, Jennifer Nanista, Sharon Powell, Jim Skelly, and Wes Williams.
2. The Board approved the minutes of the April 19 meeting.
3. Bache provided a written Treasurer's report. The checking account balance is $17,412.63, while the certificates of deposit were another $16,000. Bache said that the increase was due to sanction fees and membership dues. The checking account balance is approximately $1300 more than last year at this time. Greer noted as part of the Treasurer's report that he had received $200 from Steve Taggert for the 2005 Dirt Dogs series.
4. Bache checked into Directors and Officers Liability Insurance. The cost would be $600 per year. This insurance, currently recommended, will be a requirement once the Youth Background Check program is in place in 2007. The Board unanimously approved a motion for Bache to apply for the liability insurance.
5. Nanista reported that preparations for the Association Track and Field Championships were complete. There will be no hammer throw competition, since no facility is available near San Diego State. One should be available on the lower field at SDSU for 2007. She expects a small, quality entry list. San Diego Track Club and RoadRunner Sports are providing assistance and sponsorship.
6. Greer reported that the Distance Carnival May 13 at Patrick Henry High School drew approximately 50 adults and 20 youth, and provided 11 new memberships. For next year the chairmen intend to increase promotion, and market more and earlier, including in the Los Angeles area. Hunt indicated that one of the problems is that currently distance running is in bad shape in the San Diego area. The 5000 meter runs and the masters age-graded races were competitive. The results are up in the website. Greer will place a small article in Track and Running News.
7. Greer reported that the planning meeting for the Dirt Dog Series will be during the week after the Rock 'n' Roll Marathon, to go over bylaws, scheduling and marketing. He also stated that the UCSD meet will be October 7 and the Ursula Rains Balboa Boogie will be October 14. The Championship meet will be November 11. Greer also reported that the memorial run for Ursula Rains had a turnout of over 100 under sunny conditions.
8. Dunn reported via eMail that the World Cup Race Walk n La Coruña, Spain went well. He had a seasonal best, was first American, and the U.S. team finished ninth.
9. Morris reported that the Youth track and field season has gone well. The Association Championship is now set for June 9 through 11 at Hoover High School. Javelin and discus competition will be on June 9 with the remaining events on the weekend. The pole vault and steeplechase competitors will be waived to the Regional Championships. He provided a written proposed budget to the Board for approval. The Board unanimously approved expenses of $6,955, noting that the Association portion of the sanction fee was waived. The proceeds, entry fees, will be placed back in the budget, and it is anticipated to possibly be around $3,000. The youth committee plan to certify 21 new officials for the event.
10. Skelly reported that he needs throws officials for the CIF meet.
11. Mahoney reported on a throws meet at the Olympic Training Center in which Ian Waltz threw 67.38 meters. Omar El Ghazaly’s 64.36 meter mark was a new Egyptian national record.
12. Shirley reported that total registration was 1256, very close to last year's total.
13. Hunt presented a proposed policy for the website. Board members have until June 7 to comment.
14. Hunt also presented a proposed policy for the Annual Banquet. Board members have until June 7 to comment.
15. Greer presented the recommendation of the Election Procedure Committee that the Association continue with the current open meeting ballot, with more emphasis on adhering to the timeline of forming a nominating committee, announcing nominations, and notifying members. The Board approved up to $500 for mailings to members. It was noted that one form of notification is publication in California Track & Running News.
16. Shirley asked if there were any grant applications for the USATF award. None were presented.
17. Due to the unavailability of several Board Members June 21, the Board unanimously approved changing the date of the next meeting to June 14.
18. The meeting adjourned at 8:05 p.m.
    
    Lillian Mahoney
    Recording Secretary

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